Frequently asked questions about Transylvania’s response to COVID-19

This information is current at of 3:15 p.m., March 24, 2020.

Academics // Admission // Athletics // Events // Federal Work Study // Residence Life // University Employees

At Transylvania, the health and well-being of our campus community is our highest priority. As the nation is practicing social distancing to help slow the spread of COVID-19, Transylvania has moved its classes online and canceled most on-campus events through April 5. 

Our administration is meeting daily to monitor developments, and we are regularly issuing updates related to this health situation. We will also continue to update this FAQ page, so please check back frequently as we continue to respond to COVID-19.

Academics

How will the schedule change impact final exams for this term?

Transylvania has updated its academic calendar for the revised winter and May 2020 terms. This calendar extends winter term by one week. As a result, there will not be a break between winter and May terms. 

Final exams will be held April 21-24.  Check the Final Exams page on Inside Transy for a complete schedule.

What’s happening with May term?

Because May term classes are unique and provide highly interactive learning, offering them online is challenging. We have made the decision to prioritize graduating seniors this May term and offer online instruction only to those seniors who require credits to graduate in May 2020.

Our Pioneer Pledge guarantees graduation in four years, and we will honor this pledge to our students. As a result, all current first-year students, sophomores and juniors are approved for a waiver for a one course unit overload in the future at no additional cost. Additional information on May term courses available for seniors requiring credits will be provided directly to those students in the near future. 

What about summer travel courses?

International travel is suspended, effective immediately. This includes international sites for all May term trips and Transy-operated study abroad programs this summer in Ireland and Slovakia. Non-essential domestic business travel is also suspended. The Office of Global and Intercultural Education is working directly with students enrolled in these courses and programs to provide additional information. 

When is registration for fall 2020?

Fall 2020 Registration has been moved to May 4-6. Check our Fall 2020 Registration page for the complete schedule.

Will there be grading options available to students because classes are remote?

We have anticipated the need for allowing flexibility with regard to the grading policy for the winter and May 2020 terms. After consulting with the Faculty Concerns Committee and the Committee on Program and Curriculum, we have made the decision to allow students to convert any of their courses to Credit/No Credit (CR/NC) grading after they have received the grade.  

All faculty will assign letter grades as usual for the winter and May 2020 terms.  Within two weeks of receiving their grades for the term (Friday, May 15, for winter 2020 term and Tuesday, June 9, for May 2020 term), students will have the option to retain the grade or opt to go to CR/NC grading for each course. See the email from the Academic Dean’s Office on March 24 for more details.

Is tutoring still available?

Yes! Tutoring services will resume on Wednesday, March 25th. All tutoring will be virtual at this time but we will be maintaining the same schedule (with some additional hours). To sign up for tutoring, students should visit the Learning Services website:  Tutoring Information   There they will see instructions to make an appointment on WC Online (the same process they usually follow). Once an appointment has been made, the tutor will reach out to the student directly with a Google Meet code so they can meet via video chat.  



Admission

Can I visit campus right now? 

While we have suspended in-person campus visits, our admissions counselors are available by email, and phone calls with them can also be arranged. Find your admissions counselor on our website, and feel free to contact them with any questions you might have about your application, financial aid packages, deposit extensions or anything else that’s on your mind about choosing Transylvania. They’re here to help guide you through this crucial time in your search, even if you can’t meet in person.

We also have a brand new video tour option, so you can browse our campus for yourself. It features an interactive campus map, as well as interviews with current students, faculty and staff about all of the opportunities Transy has to offer. 

Are admitted student events happening?

Our overnight Crimson Compass event for March 22-23 has been canceled, as has our #Transy2024 event in northern Kentucky. Reach out to your admissions counselor to connect on your next steps on becoming a Pioneer.


Athletics

What is happening with Transy athletics?

Transylvania has suspended all spring athletic activities indefinitely. Please follow TransySports.com and @TransySports on Twitter for the latest updates regarding our athletic programs and events.


Events

Is Commencement still scheduled for May 23?

We are considering options for commencement, including postponement from Saturday, May 23, to a later date. Candidates who have completed all degree requirements, however, will receive their degree posted as of May 23, 2020, so they might progress to graduate or professional school or employment.

What events are still happening at Transylvania?

On campus events through April 5 have been rescheduled or canceled. There’s a list on our Cancelations page.


Federal Work Study

Will work study students be paid?

On Mar. 16, we issued guidance to our federal work study students letting them know they will continue to receive their wages while away from campus. All students participating in the program were emailed directly. If you have any questions or did not receive an email, please contact Financial Aid at financialaid@transy.edu.


Residence Life

Can I return to my residence hall while classes are online?

At this time, we are requiring all students to return to their permanent residences by Tuesday, March 24, unless they receive approval to remain on campus.

All residential students — including those previously approved for on-campus housing through April 6 — must complete this form regarding their plans. Requests to remain in campus housing will be reviewed on a case-by-case basis.

Information for athletes and off-campus students who need to retrieve items such as musical instruments or other academic materials will be provided shortly.

Is food available for students who are remaining on campus?

At this time, take-out food service is available from Bon Appétit for students, staff and faculty on campus. All meals will be served from the Raf in the Mitchell Fine Arts Center. Brunch is 10 a.m.-1:30 p.m., and dinner is 5-6 p.m. every day. Gratz Perk is closed for now.


University Employees

Are staff and faculty on campus?

Transylvania is not closed, but in order to reduce the number of staff members on campus, Transylvania is encouraging as many employees as possible to work remotely or on rotational schedules. This workplace flexibility started on Monday, Mar. 16.